OPTIROUTE selects the optimum way to pick-up / drop employees from a large list everyday, dividing the list into sub groups of people (numbers in each subgroup varying depending on vehicle seating capacity and availability).

The entire city is divided into various geographical zones / routes / sub-routes so that one area is covered by one vehicle. All employees falling under a particular zone/ route are picked up in a single round. Unlike in the past, vehicles now need to traverse to predefined areas eliminating the need to cover huge geographical areas.

OPTIROUTE also charts the optimal route mix for the vehicles, which enables maximum number of employee pick-up and drops, the main parameters used for selecting the routes being least travel time and cost. Since most of the vehicles are hired, OPTIROUTE also comes with the functionality of calculating the optimal route distance.

OPTIROUTE comes with detailed digital maps of the entire city with details of street names and landmarks and the provision to clearly mark employee residence/pick up points.

FEATURES

• Powerful, flexible routing solution with customization of standard functionality to extend features.
• Create New Routes/Sub-routes, add Vehicles, add Employee Locations, change Employee pick-up / drop schedules as real-world business issues arise.
  Prioritization of employee pick-up based on hierarchy / department / category / sex / criticality of operation. For instance, the software addresses issues of importance to women juggling homes and careers, and working odd hours and shifts. The solution ensures that woman employees are not the first ones to be picked up or the last ones to be dropped.


• ‘What-if-analysis’ - View impact of strategy changes before actual implementation

  • Vehicle Change analysis (15 seater instead of 8).
  • Adhoc Route Analysis (manual fix of pick up / drop points to compare costs)
  • Perimeter Analysis
  • Transport cost estimation for alternate location.


• Vehicle / Contractor Management

  
  
  • Support for multi-modal transport (Indica / Qualis / Bus etc) with varying contractor terms (24 hrs, Fixed Time / Distance rates, Over-time usage).
  • Automatic vendor bill generation, track of Payments.
  • Manage Fleet Data (Registration, FC, Tax data with automated pop-up alarms on expiry)


• Dynamic Reporting: Custom design your own Operations Reports (required by Contractor / Driver / Vehicle / Dept) and MIS Reports ( required Overall, by Center, by Dept, by Contractor, by Driver) with OptiRoute Report Builder utility. A few sample reports:

All reports can drill down from Project / Dept, Shift, Vehicle Type, Vehicle to Employee level information with Distance and Cost info.

• Optional Offline / Real-time GPS tracking functionality
  • Vehicle information: Current location, Route taken, Distance traveled, Estimated time to arrive
  • Pop-up Alarm if vehicle stationary for more than X mins.
  • Over speeding alarms
• User-friendly, interactive map-based graphics with drag and drop capabilities
• Supports multi-level users and custom security levels. Sensitive data secured using optional SSL / AES encryption technology
• Interoperable software runs on existing hardware infrastructure, seamless integration with existing workflow / heterogeneous databases.

BENEFITS

• Eliminates overcharging of vehicle rentals, based on the distance traveled and Forecasts expenses accurately
• Fewer complications in day-to-day scheduling of vehicles. For instance, the process of bringing about frequent changes in routes AND/OR employee locations is more or less streamlined.
• Drastic improvement in on-time arrival and better vehicle utilization. (Manual planning results in vehicles covering more distance than actually required)
• Geo-coded, digital maps with detailing up to house and street numbers enable drivers to easily find their way and save time.
• Increase in revenue as a result of much higher call engagement than before, ROI within months (or days, depending on the size of your operation)

THE RESULT

The net result is that the company gets:

• Drastically reduced claim for the Kilometers run as only accurate distance claims are presented.
• Easy control of routing and dispatch instructions day to day.
• Maximizing employee comfort during transportation.